Recover the VAT on your expenses with SAP Concur

Companies in Spain today lose thousands or even millions of euros per year due to non-deductible VAT. Unfortunately, to recover VAT from travel expenses, you must have valid invoices that include key details for claims, as well as a good grasp of the deductibility requirements. Most companies do not usually recover this tax because of the complexity of contacting each of the suppliers to request invoices in accordance with the regulations of each country.

SAP Concur collaborates with a number of VAT recovery partners, such as 60 DIAS, VATIT, TAXBACK, DEVOLUIVA that dowloand simplified invoices directly from SAP Concur. These images are original and bear the certificate stamp using the OCR technology that SAP Concur has for tax purposes.

Once the receipts have been downloaded, the process is very agile and simple. The data is simply extracted, and fiscally valid invoices are prepared either by the suppliers themselves through previous existing agreements or directly by the recovery partner if there are invoice issuing agreements for third party accounts.

The completed invoices are delivered in a load file suitable for each client's ERP, allowing the client to automatically account for them and deduct the VAT charges that correspond to them by law.

Furthermore, thanks to this collaboration, the user can recover the VAT on paper receipts before they began using SAP Concur, including receipts written by hand or damaged, up to 4 years in the past. In this case, recovery partners are responsible for their certified digitisation so that the image is eligible for tax purposes using SCAN and OCR technology.

What receipts are valid for recovery?

VAT can be recovered both nationally and internationally, and the recovery rate is quite high:

• Restaurants: get your receipt, even if it's just for a coffee.
• Petrol: filling station receipts.
• Tolls: on all motorways throughout Spain.
• Transport: covers most public and private services: taxis, buses, metros and others.
• Hotels: recover VAT on receipts for stays at most hotel chains regardless of whether they are in the company's or the employee's name.
• Purchases: general expenses in large, medium and small stores. Recover VAT from receipts for all types of purchases.
• Rental vehicles: receipts and invoices from most vehicle rental companies.

Thanks to this collaboration, many clients today are taking advantage of VAT recovery and even confirm that they have seen a quick return on investment that has enabled them to cover the implementation costs of SAP CONCUR.

Could your company ease the impact of economic challenges by recovering VAT from forgotten expenses? Streamline the VAT recovery cycle (from annual to monthly) and eliminate paper by digitising expenses.