This is the best distribution management software for SMEs

What is distribution management software?

A distribution management software is a system designed so that the processes of distribution companies are carried out in an optimal and centralized way, from the receipt and storage of products to the dispatch and monitoring of each order in an exhaustive manner. The functionalities of a distribution management software usually include specific tools for each distribution area: warehouse and stock management, logistics, order management, etc.

Thanks to this system, a significant reduction in supply chain costs is obtained, improving efficiency thanks to aspects such as automation or improved strategic decision-making thanks to accurate information on the state of the business.

ERP as distribution management software

The best option today to implement distribution management software is to choose an ERP (Enterprise Resource Planning System). An ERP, in practice, is a distribution management software that also has all the necessary functionalities for the rest of the company's areas, whether finance, sales or human resources.

One of the key aspects is the ability to integrate. In an era where the integration of data between the different areas is vital to achieve team cohesion and their consequent operational efficiency, having distribution management software that does not integrate with the rest of the departments causes damage to the company such as wasting time in the use of multiple platforms, duplication of data or information in silos.

Thus, we have distribution management software with centralized data, an improvement in processes and automation that covers the company as a whole and guarantees improved decision-making by having a more global vision of the operation of the business, thus facilitating sustainable growth and efficiency in the long term.

SAP Business One as distribution management software

SAP Business One is the leading business management software for SMBs. Below, we will see the functionalities of this powerful system as a distribution management software. It should be noted that we will focus only on these aspects, although the software offers all kinds of features for each and every area.

Route Optimization and Fleet Management

SAP Business One uses technologies such as artificial intelligence and machine learning to plan and optimize logistics routes, reducing both delivery times and transportation costs. It also allows for comprehensive real-time monitoring of fleets.

Agile management of orders and modifications

With SAP Business One, we can place orders quickly, as we have task automation tools and real-time information, such as inventory availability, which greatly facilitates and speeds up processes. The system also prevents inefficiencies in the operational flow in case modifications or readjustments are needed. SAP Business One makes it easy to quickly update every order, whether it's delivery dates, quantities, or shipment location.

Traceability control

Traceability is not only available on logistics routes, but on all operations. We will be able to carry out a detailed follow-up of each product from its initial phases to its reception at the final destination. The tracking we get with distribution management software like this is fully detailed, including batch and serial number management.

Real-time inventory control: cost reduction and optimization

We will also have precise stock control with an easy-to-use interface, where we will have a visual and intuitive panel to see stock levels in real time, promoting accurate order management, avoiding overstocks or shortages.

Integration with sales and CRM systems

As we explained at the beginning of this post, integration with other areas is one of the keys to opting for SAP Business One as a distribution management software. While it's vitally important in other departments as well, we want to focus on the concrete benefits of integrating with sales and CRM.

This integration ensures that there is seamless communication between sales and distribution, ensuring that information regarding orders, suppliers, customer preferences and needs, or customer data is synchronized, unified, and accessible.

Analytics and Reporting

SAP Business One integrates the latest technologies in advanced data analytics. Because it is centralized, we have data from all areas that intersect to obtain valuable information and make decisions based on objective facts. Guided by this information has been shown to significantly reduce costs and optimize warehouse space and resources in numerous companies that have already relied on SAP Business One.

In addition to the depth of analysis, the ability to customise is also noteworthy: reports can be created tailored to the company's needs and presented intuitively.

Regulatory Compliance

Finally, the operations of a distribution company, especially those operating in several countries, are subject to numerous regulations. Therefore, a self-respecting distribution management software must ensure this compliance. This is the case of SAP Business One, as the software monitors and documents the processes in detail and ensures that the relevant regulatory and legal requirements are being met: certifications, audits, records, etc.

Implement your distribution management software with SEIDOR

You've already seen that SAP Business One is your best choice if you want distribution management software. At SEIDOR, as an SAP platinum partner, we are experts in SAP Business One and have successfully performed numerous implementation services for distribution companies. Contact us without obligation if you want to know more.