To use SAP Business One, every user requires a license. This helps allocate different authorisations to selected users. Important company data is stored within each system, meaning users are fully trained and understand how the application works.

There are four main license types in SAP Business One: Professional; Limited Financial; Limited CRM; Limited Logistics. A professional license provides full access to SAP with limited alternatives providing role-based functionality to reduce overall costs.

The price of each solution is dependent on the number of licenses - and their type - that your business needs. Professional licenses cost more than Limited, although there's access to hundreds of different tools.

In addition to the initial licensing costs, organisations also require a current support and maintenance contract with their vendor. This provides access to SAP support consultants who are are hand to offer assistance with any issues and maintain the health of your ERP.